Setting Up Your Email Signatures

Note: Signatures will be used only if you are using the Top Producer 8i email application. If you are using a third party application or the Top Producer Outlook Connector, your signature settings will be disregarded.

You can define multiple email signatures which can include a privacy declaration, links to your social media accounts, a personal motto, or anything else that you want to include in email you send. If you create more than one signature, you can specify which signature you want to appear on the different types of email you can send from Top Producer 8i (e.g. mass email, customer web page email, etc).

Warning: If you are currently using Top Producer 7i in addition to Top Producer 8i, the signature you specify in 8i for "Email Activities" will appear on all auto-send emails sent from both 7i and 8i. All other email types in 7i (e.g. compose email, mass email, etc) will include the signature specified in 7i's Agent Setup.

To define your signatures:

1. Open the Signature subtab. How?

   1. From the [User name] menu in the top right, select Settings. Example:

      

   2. Click the Email tab.

   3. Click the Signature subtab.

2. Click the Edit Signature action link.

3. In the Signatures section, click Add Signature.

4. Compose your signature and use the editing tools to style it.

5. To insert a link to your:

1. Facebook profile or business page, click Insert Social Media link > Insert Facebook Link. Select the profile or page you want to include in your signature, and then click Insert.

2. Twitter profile, click Insert Social Media link > Insert Twitter Profile Link.

When a recipient clicks on the social media icon you inserted into your email signature, your account's profile or business page appears.

Note: Social media integration must be set up in order to insert social media links into your email signature. For more information, see "Setting Up Social Media Integration".

6. To insert the photo or logo defined in your My Account settings, position the cursor where you would like the image placed, and then click either the Insert Agent Photo and/or Insert Company Logo action links.

7. Click the Save Signature button.

8. In the Signature Usage section, select the signature you want to include on the different types of email from the available drop-down lists, and then select if you want the signature inserted into new messages by default.

9. Click the Save Signature button.