Closing records help you effectively manage your transactions in such a way that you secure repeat business, referral business, and new business.
You should create a closing record immediately upon an offer being accepted so that you can leverage Top Producer 8i's key features:
Apply a Closing services checklist. This will automatically insert important tasks and milestone reminders into your calendar, keeping you on top of all of the main financial and service tasks required for your sellers, buyers, and other closing party members. Your checklist activities can be scheduled according to a fixed date, or a date relative to the offer acceptance date, or the closing date.
Create a Customer Web Page for the involved party members (if you have not already done so) and apply a service activities report plan to keep your sellers and/or buyers informed of the transaction’s progress with regularly scheduled service reports.
If you subscribe to a transaction management service 8i's integration with paperless transaction service allows you to create a transaction and view it all from within 8i.
Finally, once the deal is closed, you can use the Transfer Property feature to assign the property (along with all of its property details, photos, etc.) to its new owner and immediately assign an after-sale prospecting plan to the buyer to maintain contact and ensure repeat business and referrals.